Now that you have an overview of the different modules in WeedWare, let's dive into how all of the pieces fit together. To do this, let's follow the path from seed to sale.
Grow and Harvest
The journey from seed to sale begins with a seed or a cutting. In WeedWare, that means you'll begin creating your Plants through the Grow and Harvest module.
You'll begin by creating a Grow Group...
and while you're at it, you'll create the Plants associated with the group and identify whether they came from seeds or cuttings.
Each Plant will have its Plant ID, and the Grow Group it belongs to will have a Grow Group ID. This ensures that you can track each product back to its originating Grow Group and individual Plant. That means you can also look back to see the care you gave to your Plants, including a log of Grow Inspections and the Expenses for nutrients that went into feeding them. Imagine knowing whether a particular nutrient had been added to the particular Plant that was used in the brownies you're about to sell!
As the Plants go through the various growth stages within their Grow Groups, they are moved from Stock Location to Stock Location. This will automatically usher them through the various Plant Statuses. All Plants begin with a Plant Status of "Plant." When they're ready, they are harvested by moving to a Stock Location that is designated as "Harvest."
When you change a Plant's Plant Status from "Plant" to "Harvest", just like in real life, you can now use that plant to make an Inventory Product in the form of flower or trim. In WeedWare, when a Plant has a Plant Status of "Plant," you can't do anything with it except feed and inspect it to make sure all is well. However, once you have changed a Plant's Status to "Harvest," you can begin making new Inventory Products.
Here we have our Group moving to a new "Harvest" Stock Location...these Plants now have a Plant Status of "Harvest," which means they're ready for their first Production Order!
Along the way, you will undoubtedly need to buy raw materials and supplies to support your business. These raw materials may be used as ingredients in a subsequent Production Order (like a bag of sugar), used as tools or supplies (like plastic wrap for wrapping brownies), or sold directly to customers (like a glass pipe). In each case, a Purchase Order is created for a particular Vendor and the related items, once received, are added to the Inventory Product List. This means that Inventory Products can be created both through Production Orders AND Purchase Orders.
Now that you've successfully gotten your Plants to a "Harvest" Plant Status, you'll need to head over to the Production module to officially change them into flower and trim using a Production Order. Anytime you change one thing into another in WeedWare, you do it with a Production Order, and harvesting Plants is no exception.
This change from Harvested Plant to Bulk Flower is significant. It means that that you now have an Inventory Product that can be sold wholesale. It also means that you can choose this bulk flower from an Inventory Product List to be used in other Inventory Products. For example, perhaps your next step is to use some of this Bulk Flower in a recipe for brownies. Since we're converting one thing to another, we'll once again create a Production Order.
Again, we have a new Inventory Product: 24 Brownies. These brownies can now be sold directly to customers using the Retail POS Module, or Wholesale. You could even keep going and do another Inventory Order to convert the 24 Brownies into a sampler pack of baked goods, creating yet another new Inventory Product number. Once the Plants have been Harvested into Bulk Flower, there's no limit to the different ways you can convert and sell that Inventory product using Production Orders!
Each week, your team will need to conduct inventory checks to ensure that the correct number of Inventory Products are in stock, based on what was added through Purchase Orders and Production Orders and what was removed through Wholesale and Retail sales. This is done by creating a new Inventory Check and scanning or hand-counting all instances of a particular item.
Wholesale and Retail Sales
Now it's time for the sale! You've converted your Plants to Harvested Plants and then to a sell-able Inventory Product like Bulk Flower or brownies. On the Wholesale side, a sales rep would create a new Order on behalf of their customer and arrange delivery or pickup of the desired Inventory Product. On the Retail POS side, the Inventory Products can be scanned by an associate at the retail location to add them to a customer's Order and ring them up. In both cases, the act of completing an Order that contains a particular Inventory Product will remove that Inventory Product from the Inventory Product List. This means that a reduced quantity of that Inventory Product will be available to be chosen in subsequent Wholesale or Retail Orders. It also means that in the next Inventory check, those items will no longer appear as part of the Inventory.
- Plants are planted and inspected until they're harvested.
- Harvested plants are converted into Inventory Products (Initially, just Flower or Trim) through Production Orders.
- Inventory Products are also created through purchasing items from Vendors.
- Inventory Products like Flower, Trim and other items are converted to new Inventory Product through Production Orders.
- Inventory checks ensure that you have the right quantity of each Inventory Product.
- Inventory Products are then sold through the Wholesale or Retail POS.